Finance

The Finance module handles your business's complete financial operations — from creating invoices and tracking expenses to generating quotations with digital signatures, connecting bank accounts, and automating billing workflows.

Dashboard

The Finance dashboard at /finance provides an at-a-glance overview:

• 4 KPI cards — Outstanding, Overdue, Pending Approvals, Cash Position
• Real AR aging — Outstanding receivables broken into 0–30 / 31–60 / 61–90 / 90+ day buckets, computed live from your invoices
• Action Required — Collapsible alerts for overdue invoices and pending expense approvals
• Financial Year Summary — Revenue, total invoiced, and outstanding amounts in a table
• Quotation Pipeline Chart — Visual breakdown of quotation stages
• AI Insights — Surfaces revenue variance, expense anomalies, slow-paying customers, and pipeline bottlenecks proactively
• Company Profile Banner — Reminder to complete VAT, phone, and IBAN setup

Sub-Modules

Sidebar Navigation

The Finance sidebar provides quick access to:

• Dashboard — Financial overview
• Invoices — Invoice management
• Quotations — Quote management
• Credit Notes — Full lifecycle: draft, issued, applied, partially applied, voided
• Expenses — Expense tracking
• Expense Categories — Category configuration
• Products — Product catalog
• Banking — Bank accounts and transactions
• Recurring — Recurring invoices and forecasts
• PEPPOL — EU e-invoicing inbox
• Settings — Module configuration (including Payments)

Automation

The Finance module includes built-in automation:

• Quotation→Invoice — Automatically create invoice drafts when quotations are accepted, with configurable deposit percentage and payment terms
• Recurring Invoices — Auto-generate invoices on a schedule (weekly, monthly, quarterly, yearly)
• Payment Reminders — Automated reminder emails for outstanding invoices
• Online Payment Capture — Invoices fully settle themselves the moment Stripe confirms the charge — no manual "mark as paid" needed
• Server-side PDF Generation — Every invoice and quotation renders to a pixel-stable PDF server-side; emails ship with the PDF attached automatically
• PEPPOL Cron Jobs — Daily polling for inbound e-invoices and delivery status updates

See Quotations → Automation, Recurring, and Payments for details.

Banking Integration

Connect your bank accounts for automatic transaction sync and reconciliation:

See Banking for setup details.

Templates Hub

One place for invoice, quotation, and (soon) email templates: Finance → Settings → Templates (/finance/settings/templates). 20+ designs across 5 categories, 8 color variants per template, custom hex for exact brand match. See Templates.

AI Assistant

Workestra's AI assistant has 26 finance-specific tools — it can list invoices, draft new ones, approve expenses, sync banking, generate Stripe pay links, apply credit notes, and submit PEPPOL invoices on your behalf. Write actions always show a confirmation card before anything is changed. See AI Tools (Finance) for the full list and example prompts.

Settings

Configure at Finance → Settings (8 tabs):

See Finance Settings for full details.