ModulesFinance
Products
Manage your product catalog for invoicing and quotations.
Products
The Products catalog centralizes your goods and services for consistent pricing in invoices and quotations.
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What Is the Product Catalog?
Central repository of:
- Goods you sell
- Services you offer
- Subscription plans
- Bundled packages
Creating Products
- Go to Finance > Products
- Click New Product
- Enter details:
| Field | Required | Description |
|---|---|---|
| Name | Yes | Product name |
| SKU | No | Internal code |
| Description | No | Sales description |
| Type | Yes | Good or Service |
| Sale Price | Yes | Standard price |
| Purchase Price | No | Your cost |
| Tax Category | Yes | VAT/GST rate |
| Unit | No | Hour, piece, license |
- Save
Product Types
| Type | Description | Example |
|---|---|---|
| Good | Physical item | Widget, merchandise |
| Service | Labor/time | Consulting, support |
| Subscription | Recurring | SaaS plan |
Product Details
Pricing
| Price Type | Description |
|---|---|
| Sale Price | What you charge customers |
| Purchase Price | What you pay (for margin calc) |
| Wholesale Price | Bulk pricing tier |
| Minimum Price | Floor for negotiations |
Tax Categories
Assign appropriate tax treatment:
| Category | Rate | Applies To |
|---|---|---|
| Standard | 20% | Most goods/services |
| Reduced | 10% | Specific categories |
| Zero | 0% | Exempt items |
| Exempt | — | Non-taxable |
Tax categories are configured in Finance Settings > Tax Rates.
Inventory Tracking
For physical goods:
| Field | Description |
|---|---|
| Track Stock | Enable inventory |
| Stock Quantity | Current count |
| Reorder Point | When to restock |
| Reorder Quantity | How much to order |
Low stock alerts when quantity hits reorder point.
Using Products
In Invoices
- Create new invoice
- Click Add Product
- Select from catalog
- Price auto-fills
- Adjust quantity
- Save
In Quotations
Same process as invoices:
- Create quotation
- Add products from catalog
- Prices auto-populate
- Can apply discounts
CSV Import/Export
Import products:
- Go to Finance > Products
- Click Import
- Download template
- Fill with product data
- Upload CSV
- Map fields
- Import
Export products:
- Select products or all
- Click Export
- Choose CSV or Excel
- Download
Product Categories
Organizing Products
Create categories for easier management:
- Software
- Services
- Hardware
- Consulting
- Support Plans
Category Properties
| Property | Use |
|---|---|
| Name | Category label |
| Description | Internal notes |
| Default Tax | Category tax rate |
| Parent | Hierarchical categories |
Product Status
| Status | Description |
|---|---|
| Active | Available for use |
| Inactive | Hidden but preserved |
| Discontinued | No longer sold |
Inactivating a product removes it from selection dropdowns but preserves historical data.
Best Practices
SKU Management
Use consistent SKU format:
CATEGORY-TYPE-NUMBER
SW-SUB-001 (Software Subscription 1)
SR-CON-001 (Service Consulting 1)Pricing Strategy
- Review prices quarterly
- Track margin by product
- Competitive analysis
- Discount policies
Catalog Maintenance
- Remove obsolete products
- Update descriptions
- Keep tax categories current
- Review stock levels
Next Steps
- Invoicing — Use products in invoices
- Quotations — Product-based quotes
- Finance Settings — Tax and pricing defaults