Workflows
Procure to Pay
Manage vendors, purchase orders, vendor bills, approvals, stock impact, and payment.
Procure to pay covers the path from needing something to paying the vendor. It connects procurement, stock, finance, approvals, and analytics.
Modules involved
| Step | Module | Record |
|---|---|---|
| Select supplier | Procurement | Vendor |
| Approve purchase | Procurement | Purchase order |
| Receive goods | Stock | Product, warehouse, movement |
| Record bill | Procurement vendor bills, Finance | Vendor bill, expense, payment |
| Analyze spend | Analytics | Spend, vendor, and budget reports |
Recommended flow
- Add vendors in Vendors.
- Configure procurement settings and approval limits in Procurement settings.
- Create the purchase order in Purchase Orders.
- If the order affects inventory, record the movement in Stock Movements.
- Record or import the vendor bill in Vendor Bills.
- Pay or reconcile through Finance banking and Payments.
Useful automations
- Purchase order over threshold -> request approval.
- Vendor bill received -> match to purchase order.
- Stock received -> update warehouse quantity.
- Payment completed -> notify requester.
Setup checklist
- Configure vendor records and payment terms.
- Configure purchase order approval thresholds.
- Configure warehouses and products if stock is affected.
- Decide whether vendor bills are handled in Procurement, Finance, or both.
- Build spend reports in Analytics.