Stock Movements

Complete audit trail of every inventory change — receipts, dispatches, transfers, and adjustments.

Every change to inventory creates a stock movement record. This gives you a complete, auditable history of where every unit came from, where it went, and at what cost — essential for valuation accuracy and traceability.

Movement Types

Type	Description	Typical Source
Receipt	Stock arrives from a vendor	Purchase order
Dispatch	Stock leaves to a customer	Sales order or manual
Transfer	Stock moves between warehouses	Transfer order
Adjustment	Manual inventory correction	Cycle count, loss, or damage
Return	Goods returned to vendor	Vendor return order
Production In	Output produced in manufacturing	Production order
Production Out	Input consumed by manufacturing	Production order

Movement Record

Each movement captures:

Date and time of the movement
Movement type
Product and variant
Lot or serial number (if the product uses traceability)
Quantity moved
Source warehouse and destination warehouse
Unit cost at the time of movement (used for valuation)
Total value (quantity × unit cost)
Reference document — PO number, transfer ID, sales order, etc.
Created by — User who recorded the movement

Viewing Movements

Navigate to Stock > Movements.

Filter by:

Date range
Warehouse (source or destination)
Product
Movement type
User

Use Export to CSV for external reporting or audit purposes.

Valuation Impact

Every movement updates the inventory valuation in real time:

Method	Cost Calculation
FIFO	Unit cost based on the oldest purchase price still in stock
AVCO	Weighted average of all purchase prices currently in stock
Standard	Fixed standard cost set on the product record

Finance receives an automatic journal entry for each movement — no manual posting required.

Manual Adjustments

To correct an inventory discrepancy manually:

Navigate to Stock > Movements > New Adjustment
Select the warehouse and product
Enter the quantity — positive to add stock, negative to remove
Select a reason — Physical count, Damage, Expiry, or Other
Add a reference note for the audit trail
Confirm

Adjustments post to the inventory adjustment GL account configured in Stock Settings.

Adjustments cannot be reversed — they create a permanent movement record. If you enter an incorrect quantity, create a second adjustment in the opposite direction to compensate.

Cycle Counts

A cycle count is a scheduled, systematic approach to verifying stock levels without counting the entire warehouse at once.

Starting a cycle count:

Navigate to Stock > Cycle Counts > New Count
Select the warehouse
Choose products — all products or a selected subset
Assign the count to a user
A count sheet is generated

Completing the count:

The assigned user enters physical quantities observed
The system calculates discrepancies (physical vs. system quantity)
Discrepancies within the configured tolerance are auto-approved
Discrepancies outside tolerance are flagged for a reviewer
Approved discrepancies create adjustment movements automatically