Supplier Catalog

The Supplier Catalog at /procurement/supplier-catalog helps procurement and operations teams keep vendor pricing usable. Connect vendor feeds or import supplier catalog rows, then map those rows to products, materials, services, or quote-ready price items.

Use it for construction material price lists, IT hardware distributor feeds, facility supply catalogs, agency print vendors, subcontractor rate cards, or any supplier price list that changes over time.

What the Supplier Catalog Stores

Field	Description
Supplier	Vendor that provides the item
Supplier SKU	Vendor's item number or reference
Name and description	Supplier-provided item text
Unit	Piece, box, meter, hour, day, license, or service unit
Purchase price	Your cost from the supplier
Currency	Currency used by the supplier
Lead time	Expected delivery or service availability
Minimum order quantity	Order quantity restrictions
Mapped product	Linked Finance or Stock product when applicable
Status	Imported, mapped, reviewed, active, inactive, or needs review

Connect a Vendor Feed

Go to Procurement > Supplier Catalog.
Choose Connect feed.
Select the supplier or create a new vendor record.
Choose the feed type supported by that supplier, such as CSV upload, scheduled file, API feed, or distributor export.
Map supplier columns to Workestra fields.
Import a preview and review the sample rows.
Activate the connection when the mapping is correct.

Import Supplier Catalog Rows

Open Procurement > Supplier Catalog.
Select Import.
Upload the supplier file.
Map supplier columns to Workestra fields.
Review duplicates and price changes.
Link rows to existing products or create new product records where needed.
Mark reviewed rows active.

Keep supplier catalog rows as source data until you decide which items should become products, stock items, or quotation lines.

Stock and Vendor Price Management

Link each stocked product to a preferred vendor and supplier SKU.
Keep purchase prices current for margin checks and reorder decisions.
Use lead times and minimum order quantities when planning replenishment.
Let Stock reorder rules create draft purchase orders with the right vendor and expected cost.
Review price changes before they affect customer quotes or purchase orders.

For non-stock services, supplier catalog rows can still track subcontractor rates, implementation partner fees, maintenance costs, or other vendor-provided services.

From Supplier Price to Customer Quote

Import or sync the supplier catalog.
Review changed prices and map active rows to products or price library items.
Update purchase costs on the linked product or quotation item.
Build the customer quotation from Sales Price Library or Sales Quotations.
Convert accepted work into projects, purchase orders, or invoices as needed.

This keeps customer pricing grounded in current vendor costs without making sales teams work directly from raw supplier spreadsheets.

Vendors - Maintain supplier records and terms.
Purchase Orders - Buy from approved suppliers.
Stock Products - Manage preferred vendors, stock levels, and reorder rules.
Sales Price Library - Reuse customer-facing pricing in quotations.