Project Profitability

Project profitability connects planned work, actual time, billing, and finance. It gives delivery and finance teams the same view of effort, budget, and margin.

Modules involved

Recommended flow

1. Create the project in Projects.
2. Add tasks, owners, estimates, and budget settings.
3. Allocate people or roles in Planning schedule.
4. Track work through Timer and Timesheet.
5. Review and approve time in Time approvals.
6. Capture job reports, pictures, operational notes, registers, and change requests in Project Operations.
7. For staged billing, create a payment application based on the current percentage complete for quote, contract, or project lines.
8. Review the project Billing tab for invoice history, linked expenses, uninvoiced costs, and CSV export.
9. Convert billable work, approved expenses, progress billing, or catalog products to invoice lines in Finance invoicing.
10. Review profitability through Reports.

Useful automations

• Deal won -> create project template.
• Project budget over threshold -> notify project owner.
• Timesheet approved -> draft invoice lines.
• Expense approved on a billable project -> prepare it for invoicing.
• Change request approved -> notify finance and update billing context.
• Payment application approved -> draft customer invoice.
• Project status changed -> notify client success owner.

Setup checklist

• Configure project templates and custom fields.
• Set roles and rates in Planning and Time.
• Decide approval rules for billable time.
• Configure finance products and invoice templates.
• Build a dashboard for utilization, budget burn, and margin.